Data Entry - Accounts Payable

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Job ID 23777 – Data Entry - Accounts Payable Administrator

Location: Tampa, 33605 – This position is onsite

Pay: $20.00 - $22.00 per hour

Type: Contract to hire

Schedule: Monday- Friday 8-5pm 

Job description:

• Process accounts payable transactions accurately and confidentially, including receiving, verifying, coding, and entering vendor and subcontractor invoices, credit memos, and payments into appropriate job cost categories.
• Review invoices against scheduled materials and services, reconcile vendor statements, maintain vendor accounts, and coordinate with project managers and vendors to resolve billing discrepancies.
• Support purchasing and procurement activities, including issuing purchase orders, assisting with estimates and pricing, tracking job costs, coordinating scheduling, and processing requests for quotes (RFQs).
• Maintain accurate vendor records, including W-9 forms, Certificates of Insurance (COIs), invoices, and supporting documentation. Organize physical and digital files using Google Drive and project management systems.
• Provide general accounting and administrative support, including preparing weekly and monthly reports, scanning and logging vendor tickets, operating office equipment, and assisting with additional office and project-related tasks as needed.

Nice to have:

• Associate’s Degree
• QuickBooks
• ProCore
• Bilingual: Spanish/English

Requirements:

• 2+ years of experience in AP data entry, purchasing, scheduling, or construction support roles
• Must be Google Drive proficient
• High school diploma or equivalent
• Background check required
• Drug screening required