understanding
the background check process

Employment and education verification.

Thank you for your partnership. To support your success in the job search, we’re committed to making the employment verification, education verification, and new hire process clear, secure, and efficient.

Please review the information below carefully and take any necessary steps to avoid delays.

 Hiregy is committed to maintaining and upholding the highest standards of honesty and integrity throughout the hiring process.

Your identify will be verified.

Hiregy participates in E-Verify and maintains zero tolerance for fraud or misrepresentation during the hiring process. Any attempt to falsify information will result in disqualification or termination.

All employees must present valid, unexpired documents from the Form I-9 Acceptable Documents list.  Applicants must bring genuine, legally acceptable ID, or they won’t be considered for employment.

Acceptable forms of ID: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

A Drug Screening May Be Required

Employment may require a drug screening at an onsite lab, where valid government-issued ID must be presented.

Some clients allow a Medical Marijuana prescription.  It will depend on the company/role.

What You Need to Do Now:

Prepare your documents to send to our Human Resources Client Success Team.

Accepted documents include:

  • Pay stubs
  • W-2s or tax transcripts (Get them from the IRS)
  • Offer letters or employment contracts
  • Diplomas or transcripts

Please have these documents ready in advance to speed up your background check.

Important Information About Background Checks:

Each job or company has different background check policies.
That means the process, required documents, and evaluation (“adjudication”) may vary depending on the company.

What Is Adjudication?

Adjudication is how a company decides if your background check is acceptable.

  • Some companies require your verified dates of employment to match your resume within 6 months.
  • Others may be more flexible if the job duration is accurate.

Employment Verification — What You Must Know:

  • We must verify the dates of employment listed on your resume.
  • You cannot list different dates on your background check—it must match your resume exactly.
  • If your dates can’t be verified, we cannot submit your resume.

Non-verifiable employment includes:

  • Off-the-books jobs
  • Self-employment
  • Any position without W-2 documentation

If we can’t verify your employment through your employer, you’ll be asked to submit documentation (pay stubs, W-2s, etc.).

Education Verification – Best Practices:

  • Only list education required for the job (e.g., high school diploma or GED).
  • Locate and have a copy of your diploma or degrees on hand.
  • Make sure you know whether you earned a high school diploma or GED—enter it correctly.
  • Avoid listing unnecessary certificates or degrees unless required. Each additional item must be verified and could delay your clearance.

Education must be verifiable.
If you list international education, make sure the institution still holds records. If we can’t verify it, it may cause delays or disqualification.

A Credit Check May Be Required:

Credit checks will also depend on what the client’s adjudication policy is.  Common items they are looking for include:

  • Number of delinquent accounts
  • Charge-off or new collections account
  • Derogatory items such as garnishments, foreclosures, repossessions within the last (12) months.
  • Bankruptcy
  • Loan inquiries

Clients May Have Other Requirements:

Clients may ask you to complete testing, submit speed tests, or complete other position-specific requirements.

If You Can’t Provide Required Documentation:

Let us know. We will submit your case to the client for adjudication, but this may delay or affect your application.

Questions? Need Help?

Reach out to us anytime at Operations@hiregy.com. We’re here to help you get it right—the first time.