Time to celebrate! Your long road of applications, resume submissions, and interviews have finally led to a job offer. However, your role as a candidate isn’t over yet. You still have one more step: sending the email responding to the offer.

Just getting to this point is a major accomplishment. The average job posting garners 250 resumes. From these, a handful of people will get to the interview stage and only one person will score an offer.

That said, you still have a decision to make. Do you want the job? You’ll have to weigh your options.

From there, you’ll need to inform your prospective employer. Whatever your choice, composing the message takes some thought and tact. With that in mind, here’s how to properly respond to a job offer by email:

How to Respond to A Job Offer Quickly

Respond Quickly

You don’t want to send a knee-jerk response. There’s no need to pound out a response on your iPhone while you wait in line for coffee. However, don’t let things linger either. Send your response at the earliest possible moment.

Of course, you might not have an answer in mind immediately. You might want to consider the offer. That’s acceptable — just let the company know. Send an initial response asking them for time to consider and letting them know how long you expect to take to make a decision.

Craft Your Message

Think about what you want to say. This email will have formal implications, either officially starting the process of integrating you into the company or ending your candidacy for the position. As such, you should make sure it covers everything you need to communicate.

If you’re accepting the position, the email will also continue to build your relationship with the company. You want to put your best foot forward.

Make Your Response Clear

It should not be ambiguous whether you are taking the position or not. As such, you should include a very straightforward statement, along the lines of “I accept this offer …” or “Unfortunately, I must decline …”

If you are accepting, use the email to push forward the process of starting the position. If declining, make sure to stay polite and professional. Also, include a reason if you feel giving that information is appropriate.

Stay Professional

Receiving a job offer can be exciting. But that doesn’t mean you should gush in your email. Keep a cool head and don’t get overly casual in your response.

Treat your email as a formal document. Keep a professional tone. Your email might be passed around to interested parties in HR or in your particular department — make sure it presents a positive image to your future coworkers.

Your email should include a few key elements:

  • Express Gratitude: Even if you decline the role, thank the people involved for considering you. Maintaining good relations will make it easier to capture other opportunities in the future.
  • Repeat Key Employment Details: Avoid any confusion by repeating the key aspects of the job offer, items like salary and start date.
  • Inquire About the Next Steps: Move the process along by asking about the next steps in the process of joining the company. This will also help to signal your enthusiasm.

Need Help Getting Job Offers from Exceptional Companies? 

Getting to the job offer stage will take effort and luck, not to mention a strong skill set and natural talent. You can improve your chances by partnering with a staffing firm. A top recruiter, like Hiregy, can make getting an offer much easier.

Contact Hiregy today to discover how to get an offer you’re excited to accept.