We are currently seeking an Administrative Assistant with a Healthcare Background for a 4 month contract role in Tampa.

Hours: Mon-Fri 8am-4:30pm

Pay: $15hr

Job Duties:

  • Maintain all departmental functions in accordance with established departmental procedures by performing various administrative functions to support the department
  • Open purchase orders (pay for services, materials, lab supplies, catering, office supplies, etc) 
  • Distribute postal mail/ faxes 
  • Prepare and submit Expense Reports and Check Requests (internal or external process) 
  • Coordinate Facilities/IT Environmental Service/Move requests 
  • Generate ad hoc program reporting (i.e Daily Census Report) 
  • Maintain non-conflicting Outlook Calendar schedules 
  • Coordinate the Faculty Leave Request Process 
  • Ensure proper pager assign coverage is completed in the internal Employee Directory (SmartWeb)  
  • Record, transcribe and publish quality meeting minutes 
  • Plan and coordinate Travel 
  • Perform Physician Time Survey  
  • Reconcile/Track Faculty PDF account activities 
  • Coordinate visits and create itineraries 
  • Prepare Meeting/Event coordination and follow-up 
  • Other duties as assigned 

Job Requirements:

  • Minimum of 3 years' previous office/clerical/administrative experience a
  • 1 year experience in a relevant health care/medical setting
  • HS Diploma required; Degree preferred
  • Microsoft Office Suite Proficient (Word, Excel, PowerPoint, Outlook, One Note, SharePoint, Access etc.)

 

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