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Job ID:  13888

Job title Administrative Assistant

Location:  Temple Terrace, 33637

Pay:  $17-$21/hourly

Type: Contract to Hire

Assignment duration:  Temp to Hire

Quantity:  1

Job duties: 

  • Provides administrative support for the Department(s) under the direct supervision of the assigned Executive(s).
  • Organizes, maintains and updates departmental files and reports (paper and electronic). Assists with retrieving documentation for audits.
  • Provides administrative support for the assigned Executive(s).
  • Processes invoices and expense reports, assigning correct budget accounts for the various expenses.
  • Drafts, prepares, and processes correspondence, announcements, memos, reports, spreadsheets and presentation materials, including slides, reports and display boards.
  • Coordinates, schedules and sets-up internal and external meetings/seminars/conferences; makes reservations and travel arrangements; prepares agendas/meeting minutes and sends group reminders.
  • Manages mailings, duplication and dissemination of information.
  • Prepares and processes internal and external correspondence.
  • Monitors and orders office supplies and materials for events.
  • Performs other duties as assigned.

Requirements:

  • College degree or an equivalent combination of education and experience
  • Minimum of three (3) years of related work experience
  • Well-developed organizational and computer skills (utilizing advanced level in Microsoft Word, Excel, PowerPoint and Outlook); attention to detail with high degree of accuracy
  • Ability to maintain confidentiality of sensitive Company information
  • Experience with routine administrative processes (i.e., drafting correspondence, managing calendars, taking minutes, ordering supplies, basic printer/copier maintenance, etc.)
  • Superior written and verbal communication skills with the ability to interact professionally with internal and external customers
  • Ability to handle physical workload, including lifting heavy boxes
  • Ability to work independently and prioritize multiple tasks under minimal direction
  • Self-starter who completes assignments accurately and in a timely manner

 

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