Executive Assistant

About the Company:  Hiregy is currently recruiting for an Executive Assistant for our client in Lakeland.  This is an excellent opportunity to join a solid, stable organization.

Type: Contract to Hire

Job Description:    

  • prepare and edit correspondence, communications, presentations and other documents for the Senior Executive Team and the Board of Directors
  • design and maintain databases
  • file and retrieve documents and reference materials
  • conduct research, collect and analyze data to prepare reports and documents
  • manage and maintain executives' schedules, appointments and travel arrangements
  • arrange and co-ordinate meetings and events i.e. strategic planning retreat, all employee townhall event, unity meetings, etc.
  • record, transcribe and distribute minutes of meetings
  • monitor, screen, respond to and distribute incoming communications
  • answer and manage incoming calls
  • receive and interact with incoming visitors
  • liaise with internal staff at all levels
  • interact with external clients
  • co-ordinate project-based work
  • review operating practices and implement improvements where necessary


Education and Experience

  • at least 3 years’ experience providing support at a high level
  • proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
  • knowledge of standard office administrative practices and procedures
  • Bachelor’s degree an advantage or equivalent experience is required

Key Competencies

  • organizational and planning skills
  • communication skills-written and oral
  • information gathering and monitoring skills
  • problem analysis and problem-solving skills
  • judgment and decision-making ability
  • initiative
  • confidentiality
  • team member
  • attention to detail and accuracy
  • adaptability


City/State/Zip:Lakeland, Florida 33815
Job ID:12333

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