Administrative Assistant

About the Company: Well-established engineering company in Maitland is looking for an Administrative professional to support the office. The ideal candidate will have  administrative experience and demonstrate outstanding communication and organizational skills. Some marketing experience would be a plus!

Type: Temp-to-Hire

Schedule:  Monday - Friday, 8am to 4:30pm

Pay: Depending on Experience

Job Description:

• Point person to assist the office in managing all office administrative tasks including but not limited to: ordering supplies; mail acceptance and distribution; answering phones as needed; scheduling meetings; filing; photocopying and scanning.
• Assist technical staff in preparation, organization, edit/proofreading, formatting and production of project deliverables including but not limited to client reports, plans, specifications, contracts/letters, marketing proposals and client deliverables.
• Make arrangements for vendor-related services including subconsultants, office machines (Xerox, etc.) and custodial maintenance crews.
• Coordinate and maintain office marketing material and all office-specific files
• Maintain and order supplies, including those for the field
• Maintain office machines
• Make car, flight and hotel reservations
• Coordinate flow of information from Human Resources
• Work with Marketing Director on an as needed basis

Requirements and Qualifications:

2+ years of Admin Experience, A/E/C industry experience a plus

Associate's degree required, BA/BS degree preferred

Experience in an engineering firm a plus

Basic Excel & Outlook

Proficient Microsoft Word, Power Point and Adobe Acrobat

MUST be sharp, learn something once then move on.  Should be able to book travel (minimal), use excel and word, bind a document, be savvy on word and excel 

Very sharp with office equipment, general office acumen 

Must be able to file/scan documents into copier and archive electronically

Exceptional written communication skills

Ability to collaborate in a team environment and thrive in a challenging, fast-paced environment

Excellent organizational and prioritization skills






City/State/Zip:Maitland, Florida 32751
Job ID:11830

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