Executive Assistant

About the Company:   Local St. Petersburg Manufacturing Company is currently looking for an Executive Assistant to join their team! This is a great opportunity with an exceptional organization.    

Type: Direct Hire

Job Description:    The Executive Assistant provides high level administrative support to the CEO by conducting research, preparing reports, handling information requests and performing administrative functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings.  Effectively manages multiple projects, programs and initiatives

  • Manage all aspects of the CEO’s calendar and time including planning and scheduling meetings and conference calls
  • Drafting letters and documents, collecting and analyzing information and preparing responses
  • Responsible for updating and maintaining all global email distribution list and contact information
  • Assists with preparing meeting agendas, taking meeting minutes, detailing action items and following up with all Senior Leadership Team meetings and Shareholder meetings
  • Leads internal communication by developing content for newsletters and other forms of communication
  • Work closely with travel coordinator in providing visiting customers with a professional visit experience
  • Coordinates and acts as a point person on special projects
  • Prepares and submits accurate and timely expense reports
  • Conducts personal and professional errands


  • Bachelor’s Degree required, BS in Science discipline preferred
  • Minimum 5 years Executive Assistant experience
  • Ability to work outside the normal scope of hours as needed
  • Proficient in MS Office
  • Strong communication and organizational skills
  • Ability to work independently and in a team environment


City/State/Zip:St. Petersburg, Florida 33716
Job ID:11707

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